Guide for Authors

Authors Instruction
In submission of the manuscript of a paper to Materials Transactions, it is required to meet the following conditions.
To submit to Materials Transactions the manuscript is needed to meet the following conditions.
(1) The paper must be clearly written in English and have originality.
It has been neither copyrighted, published, nor under contribution for publication elsewhere.
(2) Its contents contribute to the academic and scientific or technological development of the metals and the related materials.
(3) It accords with Bylaws for Contribution to Materials Transactions.
(4) It has been made according to the Manuscript Instructions.
(5) Authors agree to transfer the copyright of the article to the Japan Institute of Metals and Materials.
(6) Authors pay the contribution and publication charge the article is accepted for publication in Materials Transactions.
(7) Illegal and inappropriate research conducts are prohibited. The author must agree to accept to be punished for the illegal conduct and to be taken measures for the inappropriate conduct based on the rules prescribed by The Japan Institute of Metals and Materials.
(8) Authors agree to preserve the raw data, the experiment note, the specimen, the reagent and so on, which are used to write the paper and can verify the research results, after publication more than five years..
1. Category of Papers
(1) Regular Article: (Less than ten printed pages are available for publication)
An original article of high quality experimental or theoretical study on material science and technology including with new insights.
· Authors can submit a translated article based on a Japanese article online-published within a year. In this case, a footnote is added to identify the original Japanese paper and different parts.
· Express publication service can be available by author(s)' request with the additional fee; papers will be swiftly handled in the publication processes.
(2) Review (Less than fifteen printed pages are available for publication)
An instruction article fairly describing recent researches, their backgrounds and survey about a particular subject referring important papers for non-particular readers.
· Authors can submit a translated article based on a Japanese article online-published within a year. In this case, a footnote is added to identify the original Japanese paper and different parts.
(3) Overview: (Less than fifteen printed pages are available for publication)
· An instruction paper including authors' opinion in discussion.
· Authors are required to submit a title of a paper, a list of authors and a synopsis to the editorial committee before contributing.
· Authors can submit a translated article based on a Japanese article online-published within a year. In this case, a footnote is added to identify the original Japanese paper and different parts.
(4) Technical Article: (Less than ten printed pages are available for publication)
· An article reporting original experimental results and surveys about experimental techniques, production techniques, equipment, utilizing technologies, standard, database of metals and the related materials.
· Authors can submit a translated article based on a Japanese article online-published within a year. In this case, a footnote is added to identify the original Japanese paper and different parts.
(5) Rapid Publication: (Less than four printed pages are available for publication)
· A short article with original contents suitable for the rapid publication, such as with novel and significant research results, new knowledge and ideas or proposals on technological developments.
(6) Express Rapid Publication: (Less than three printed pages are available for publication)
· An exigency short article to be published faster than a rapid publication by the special treating.
· The authors must prepare an higher quality article than a regular one and pay a special charge for express rapid publication.
(7) Opinion: (Less than two printed pages are available for publication)
· An opinion or a discussion against articles published in Materials Transactions, as well as replies from the authors. The article must include contribution to the scientific or the technical development.
2. Prohibition of illegal conduct and inappropriate conduct of the research
 In submission, authors should not do illegal conduct and inappropriate conduct of the research prescribed in the rules by the Japan Institute of Metals and Materials.
 As is exemplified in “Guideline for Appropriate Submission of Paper to Avoid Multiple Submissions”, papers containing the duplicated contents as papers in the company technical reports, the university bulletin, papers submitted to disclosed publication which are not regarded as original papers, abstract for the international conferences and symposiums, and international conference proceedings which has no ISBN or ISSN number are subject to judgment with regard to the acceptability as the original papers.
 Since authors have the responsibility of the contents of the published paper, the authors are responsible for the accountability of the doubts of illegal conduct and inappropriate conduct of the research when they arise.
 When the unlawful conduct is proved, the paper is rejected, warned by the Editor's Announcement or retracted from the database as punishment.
 When the inappropriate conduct is proved, measures are taken based on the rules prescribed by The Japan Institute of Metals and Materials.
3. Copyright Regulations
The Japan Institute of Metals and Materials Copyright Policy

(Purpose of the Policy)
Article 1: By the resolution of The Board of Directors of The Japan Institute of Metals and Materials, (hereinafter called " JIM ") this Policy is set forth for the Copyright Policy for Works (as defined in Article 3) which are submitted to the Bulletin of JIM, the Japanese Journal of JIM or the English Journal of JIM through JIM.

(Nomenclature)
Article 2: The Policy is named “The Japan Institute of Metals and Materials Copyright Policy”. 2 The resolution of the Board of JIM is required for the alteration of the nomenclature of the Policy.

(Definitions)
Article 3: Unless the context otherwise requires, the terms defined below shall have the following meanings:
  • Copyrights
    shall mean any copyrights to be protected in accordance with the Copyright Act of Japan or the applicable law of any other country or region (including, but not limited to, all rights stipulated in Articles 21 through 28 of the Copyright Act of Japan. See ”Supplementary Provisions”).
  • Moral Rights
    shall mean any moral rights to be protected in accordance with the Copyright Act of Japan or the applicable law of any other country or region (including, but not limited to, the right to make a work public, the right to indicate an Author's name and the right to maintain the integrity of a work as stipulated in Articles 18 through 20 of the Copyright Act of Japan. See ”Supplementary Provisions”).
  • Work(s)
    shall mean copyrightable works, as defined by the Copyright Act of Japan or the applicable law of any other country or region, which are submitted to JIM, and which fall within any papers, theses or articles to be submitted in respect of the Bulletin of JIM, the Japanese Journal of JIM or the English Journal of JIM.
  • Author(s)
    shall mean the creator(s) of the Works.
  • Derivative Work(s)
    shall mean works which are derivatively originated works as defined by the Copyright Act of Japan in Article 2 or the applicable law of any other country or region.
  • Reproduction
    shall mean the reproduction of works as defined by the Copyright Act of Japan in Article 2 or the applicable law of any other country or region.

(Object of the Copyright)
Article 4: The Copyright by this Policy is the Copyright Property Right provided in Article 3 Item a).

(Assignment of Copyright)
Article 5:
  • The Copyrights in the Works (including from originally submitted manuscript to the final manuscript) shall be owned by JIM.
  • The Copyright in any Work shall be assigned to JIM immediately upon submission of the Work to JIM for publication in any form to the extent permitted under the applicable law.
  • If the Author is unable for appropriate reason to assign Copyright in the Works as provided in the preceding clause, then the Author shall provide, at the time of submission, written permission of such issue to JIM and obtain agreement from JIM.
  • In case JIM selects not to publish any Works submitted to JIM, JIM shall return the Copyright in such Works to the Author.

(Exercise of Copyright)
Article 6:
  • JIM can exercise the Copyright Property Right of the Work transferred from the Author to JIM.
  • With exercise of the transferred Copyright Property Right, JIM can produce derivative products of Work by electronic media and can originally produce collective products from the derivative products as well as can make products with newly attached functions such as retrieval.
  • With exercise of the transferred Copyright Property Right, JIM can make reproduction in the form of electronic media or print media from the archives of the journals and can originally produce collective products from the reproduction products as well as can make products with newly attached functions such as retrieval.
  • With exercise of the transferred Copyright Property Right, JIM can use Works within the effectiveness of the Copyright Property Right.

(Non-Exercise of Moral Rights)
Article 7:
  • The Author shall not exercise or use the Moral Rights against JIM or any licensee of JIM.
  • The preceding clause shall apply in the event that JIM or any licensee creates any Derivative Works of the assigned Work.
  • JIM shall notify the Author upon creation of any Derivative Works of an assigned Work or upon the granting of any licenses to use a Work.

(Rights of Authors)
Article 8: The Author may use all or part of the Works in compilations or other publications of his/her own Works without paying any royalty to JIM subject to the prior written permission of JIM.

(Grant of Licenses to Third Parties)
Article 9:
  • In the event that any third party requests a license to use the Works, JIM will consider the request and agree to grant the license as appropriate.
  • All royalty or license fees collected from a third party shall be deposited in JIM’s account and utilized to fund JIM activities.
  • In the preceding Clause, in case with profit objectives and being not appropriate, the license may not be allowed. However, if the appropriate charge is paid, the license will be allowed. In this case the obtained charge shall be used for the corresponding non-profit enterprise expenditure of JIM.
  • When the institutional repository of the Work in the electronic media is required by the institute which is the institute subscriber of the corresponding journal or by the Author who belongs to the institute, the license will be allowed free of charge.
  • When the institutional repository of the Work in the electronic media is required by the institute which is not the institutional subscriber of the corresponding journal or by the Author who belongs to the institute, the license will be allowed only in case that appropriate charge is paid.

(Prohibition of Multiple Assignment)
Article 10: The Author shall not make multiple assignment and license including publication right provision regarding all of the Copyright Property Right on the Work to a third party.

(Responsibility of the Author)
Article 11:
  • The Author shall warrant that nothing in any Work is obscene, defamatory, or libelous, and that such Work does not violate any right of privacy, infringe upon any intellectual property rights (including, without limitation, copyright, patent, technical evaluation, design, trademark or domain name-related right) or any other third party rights, and does not violate any law.
  • In the event that a third party legal claim arises with respect to an assigned Work, then the Author shall indemnify, defend, and hold harmless JIM for all loss, damage, or liability arising from the claim.
  • The Author shall warrant that the Work is an original work created by the Author, that it has not been published in any form, and that it is not being considered for publication by any third party.
  • The Author shall warrant that he/she is under no obligation to assign or license the Copyrights (including the right of publication) to any third party.
  • The Author shall clearly indicate the source of any third party quotations in the Work.
  • The Author shall coped with responsibility in case that doubt arises on the contents of the Work published based on the normal reviewing of the journal of JIM.
  • The Author shall coped with responsibility for the Work the Author is responsible in case the dispute on such as multiple contributions, violation of copyright and libel and others.
  • The Author has the responsibility to indemnify the damage caused on JIM in case that the damage is caused on JIM.
  • The reduction or the exemption of the responsibility of the Author shall be made on the resolution of the Board of Directors of JIM.

(Copyright Infringement and Dispute Resolution)
Article 12:
  • In case that a dispute on the copyright arises, the dispute which the Author is responsible for as provided in Article 11 shall be principally responded by the Author and the one which JIM is responsible for shall be principally responded by JIM.
  • In case of the preceding Clause, both the Author and JIM shall mutually cooperate.

(Exceptional Management)
Article 13:
  • In case the Work is related with the collaborative enterprises with other non-profit institutes and the other rule than this Policy, the rule has priority to this Policy.
  • When a doubt arises in the preceding Clause, the consultation among related persons is required.

(Governing law and Jurisdiction)
Article 14: This Policy shall be governed by and construed in accordance with the laws of Japan. The parties concerned shall submit to the non-exclusive jurisdiction of the Sendai District Court of Japan.

(Force Majeure)
Article 15: No delay in the performance of JIM’s obligations hereunder due to earthquake, fire, flood, natural disaster, storm, war, terrorism, armed conflict, labor strike, lockout, boycott, or any other event which is beyond the control of JIM (hereinafter called a “Force Majeure Event”) shall be deemed a default in respect of this Policy nor shall such obligate JIM to indemnify, defend or hold harmless any Author, provided that JIM;
  • shall have given the Author prompt written notice no later than five days following the occurrence of the Force Majeure Event; and
  • shall take all steps reasonably necessary under the circumstances to mitigate the effects of the Force Majeure Event upon which such notice is based.

(Effective Date)
Article 16: This Policy is effective for the contribution of Work received on the following date after the resolution at the Board of Directors of JIM is made.

(Alteration and Abolition of this Policy)
Article 17: The alteration and abolition of this Policy shall require the resolution by the Board of Directors of JIM.

Supplementary Provisions:
The term “Copyright” includes without limitation the following rights:

- Right of reproduction (Article 21 of the Copyright Act of Japan); "reproduction" means the reproduction in a tangible form by means of printing, photography, photocopy, sound or visual recording or other methods;

- Right of performance (Article 22); the right to perform a work publicly ("publicly" means for the purpose of making a work seen or heard directly by the public); “performance” includes stage performances and musical performances, and "stage performance" means the performance of a work, excluding, however, musical performances ("musical performances" include singing);

- Right of screen presentation (Article 22-2); the right to make the work publicly available by screen presentation; "screen presentation" means the projection of a work (other than a publicly transmitted work) on a screen or other object, and includes the replaying, in accompaniment with such projection, of sounds which have been fixed in a cinematographic work;

- Right of public transmission, etc. (Article 23); (a) the right to effect a public transmission of a work (including, in the case of automatic public transmission, making a work transmittable), and (b) the right to communicate publicly any work of the which has been publicly transmitted, by means of a receiving apparatus receiving such public transmission; "public transmission" means the transmission, by wireless communications or wire-based telecommunications, intended for direct reception by the public; excluding, however, transmissions (other than transmissions of a computer program work) by telecommunication facilities, one part of which is located on the same premises where all remaining parts are located or, if the premises are occupied by two or more persons, all parts of which are located within the area (within such premises) occupied by the same person(s);

- Right of recitation (Article 24); "recitation" means oral communication by means of reading aloud or any other method, but excluding any oral communication falling within the term "performance";

- Right of exhibition (Article 25); the right to exhibit the original of the work (an artistic work or of an unpublished photographic work) publicly;

- Right of distribution (Article 26); (a) the right to distribute a cinematographic work by distributing reproductions of such work, (b) the right to distribute a work (a work reproduced in a cinematographic work) by distributing reproductions of the same; "distribution" means the transfer or rental of reproductions of a work to the public, whether for free or for a fee, and in the case of cinematographic works or works reproduced therein, and "distribution" includes the transfer of ownership or rental of, reproductions of a cinematographic work for the purpose of making such cinematographic work itself or the works reproduced therein available to the public;

- Right to transfer or assign ownership (Article 26-2); the right to offer a work (that is not a cinematographic work) to the public by assigning or transferring ownership of the original or reproductions of such work (excluding, however, reproductions of a cinematographic work where the author's work has been reproduced in said cinematographic work);

- Right of rental (Article 26-3); the right to offer a work (that is not a cinematographic work) to the public through the rental of reproductions of the work (excluding, however, reproductions of a cinematographic work where the author's work has been reproduced in said cinematographic work);

- Rights of translation, adaptation, etc. (Article 27); the right to translate, arrange musically or transform, or dramatize, cinematize, or otherwise adapt a work; and -Right of the original author in the exploitation of a Derivative Work (Article 28); in connection with the exploitation of a Derivative Work, the author of an original work owns the same rights as are possessed by the author of a Derivative Work thereof, as stipulated in Articles 21 through 27. The term “Moral Rights” includes without limitation the following rights:

- Right of making the work public (Article 18); the right to offer to and to make available to the public his/her work which has not yet been made public;

- Right of determining the indication of the author's name (Article 19); the right to determine whether his/her true name or pseudonym should be indicated or not, as the name of the author, on the original of his/her work or when his work is offered to or made available to the public;

- Right of preserving the integrity (Article 20); the right to preserve the integrity of his/her work and its title against any distortion, mutilation or other modification against his/her will.
4. Manuscript Submission
· Registry on the web (http://data.jim.or.jp/cgi-bin/jim/kaigaieentry.cgi) is required, prior to submitting a manuscript for all authors who would like to contribute articles to Mater.trans.
· After completing the preliminary registration, Manuscript is to be submitted by one of the following three methods.
(1) Uploading a PDF file* of a manuscript to JIM Editorial Committee over the Internet. The sending address is informed at the preliminary registration.)
(2) Sending an attached PDF file* of a manuscript to JIM Editorial Committee E-mail by E-mail.
(3) Sending JIM Editorial Committee a hardcopy of a manuscript, in addition to an electronic file of a manuscript on a disk by post. For mailing, “Copyright transfer sheet” should be attached to your manuscript.
*All pages of cover, text body, tables and figures should be contained in one PDF file.
*To reduce the load capacity of a manuscript for reviewing process, the PDF file size should be made within 5 MB.
Files submission to Mater.trans.
  PDF file
including all contents
Files including all contents
for printing process*
First submission ×
Revised submission
Final submission × **
○···indispensable
△···preferable
×···unwanted
*Files for printing process
Authors should send JIM their manuscript again made by any of the following file formats when a manuscript revision is required or a paper acceptance is informed authors by Editorial Committee for publication.
(1) Text
Plain Text (*.txt)
MS-WORD (*.doc) (It is preferable to contain figures in a WORD file.)
LATEX (*.tex)
(2) Figures and Tables
Adobe Illustrator (save as version 10)
PSD (All layers are combined)
EPS (PostScript level 1 compatibility)
PICT (Macintosh)
JPEG (high resolution, low compressed)
TIFF
PNG
GIF (not see-through, assign all colors)
Microsoft Word/ Excel/ PowerPoint
PDF (no down sampling and no compression, All fonts must be embedded)
**Unwanted when revised submission is made with files for printing process.
5. Editorial Procedure
(1) The Received date is the date when the manuscript is received by the Editorial Committee.
(2) The Accepted date is the date when the acceptance is notified by a reviewer to the Editorial Committee.
(3) Papers which violate the Bylaws for Contribution shall not be accepted.
6. Reviewing
The contributed papers are all subject to peer review by the Editorial Committee, regardless of the original publication in Japanese. Therefore, the paper may be returned for revision or rejected. In the case that the paper was resubmitted after the time limit for revision, it will be regarded as a newly contributed paper. Even if the paper is returned within the time limit for revision, the Editorial Committee can change the accepted date if the contents of the paper are revised too much.
6.1. Time limit for revision
Category of papers Time limit for revision
Regular Article and Overview one month
Express Regular Article 20 days
Rapid Publication and Letters to the Editor 15 days
Express Rapid Publication 7 days
Papers From JIM Spring (Fall) Meeting and Special Issue 20 days
6.2. Notification of the acceptance of a paper
If the Editorial Committee accepts a paper for publication, the author will be notified in due course.
Major revision such as author addition is not permitted after accepted.
6.3. Notification of the rejection of the paper
If the Editorial Committees decides to reject a manuscript for publication in Materials Transactions, the author will be notified with reasons for the paper being rejected.
6.4. Proof reading
(1) The authors are responsible for the first proof reading, which is requested after typesetting process is finished.
(2) All corrections for a main body, tables and figures should be clearly indicated in the proofs.
(3) If changes or replacement of the figure(s) and table(s) are needed,please send us new figure(s) and table(s) file. In that case, 1000 YEN perone figure is needed to pay for charge.
(4) Unless both the corrected proofs and the list of the corrections are returned to JIM and the payment confirmation is finished in time, your paper will be delayed for Mater.trans. next issue.
7. Cost borne by Contributors
1. Contributors will bear part of the cost for publication. Contributors will be provided 50 reprints and free online access rights for one year.
2. Contributors who are members of The Japan Institute of Metals shall get a discount of 10,000 yen for "publication charge", when the length of the paper is from 6 to 10 pages.
3. Contributors who are neither members of The Japan Institute of Metals and Materials nor subscribers of Mater.trans. will get the same discount described above when an editorial committee member, reviewer or organizer of special issues makes a recommendation.
4. When some pages in color are requested for publication, the actual cost of 35,000 yen per printed page shall be borne by the contributor.
(Figures in the online journal and the print one will be displayed in the same color.)
5. When additional reprint is requested beyond the complimentary 50 copies, the additional reprint charge shall be borne by the contributor.
6. When contributors request cover page for reprints, the extra surcharge of 12,000 yen shall be applied.
Within
2pages 3pages 4pages 5pages 6pages 7pages 8pages 9pages 10pages
20,000 yen 30,000 yen 40,000 yen 50,000 yen 60,000 yen 77,000 yen 90,000 yen 108,000 yen 120,000 yen
Express Rapid Publication
50,000 yen
Reprints fee
Number of copies 50 100 150 200 250 300
Fee 4,000 yen 8,000 yen 12,000 yen 16,000 yen 20,000 yen 24,000 yen
8. Withdrawal of Manuscript
(1) In the case that a manuscript is withdrawn, a written notice of withdrawal should be addressed to Editorial Committee.
(2) If the withdrawal notice is received after the completion of the printing frame, the author will be subject to a framing fee which is a half of the Contribution and Publication Charge.
9. Erratum
(1) Erratum can be published if the author hopes after the paper is published.
(2) In case of author's mistake, the author will bear the cost for Erratum which is 20,000 yen for one article.
10. Address for the Submission of Manuscript and Inquiries
The Japan Institute of Metals and Materials
1-14-32, Ichibancho, Aoba-ku, Sendai 980-8544, Japan
Tel +81-22-223-3685 Fax +81-22-223-6312 E-mail editjt@jim.or.jp
http://jim.or.jp/en/

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